BOOKING DETAILS
1. Confirmation of Booking
To officially reserve a date we require a signed contract and a 25% of fee. A security deposit is required at 50% of booking fee up to $8000 and is considered separate from your rental fees Security deposit is returned to you within 30 days proceeding your wedding date, subject to any adjustments. Security deposit can be made with cheque or debit.
2. Payment & Payment Schedule
The total rental fees are divided into three payments with 25% due at booking, 25% 6 months prior to the wedding date and the remaining 50% due 3 months prior to the wedding date. Any selected add on items are due 14 days prior to the wedding date.
All prices are subject to GST. The County Line at Bearberry accepts cheque, cash or e-transfer. Payments can be made with credit card with a fee.
3. Cancellation
Cancellation will result in the forfeiture of the security deposit and any rental fees paid past the payment schedule as noted above. The County Line will always do our best to work with couples to find solutions to cancelling where possible; however, our contract wording is clear that these payments are non-refundable.
4. Facility Access
Access to the property is at 10:00am on all packages. This is to give our crews time to flip, clean and maintain our grounds before guests arrive. Early access can be arranged for a fee.
The music and bar must be complete by 12:00am. An additional hour is provided after the bar closure for clean-up and guests to say their final congratulations before safely finding their way to accommodation or transport off the premises.
5. Alcohol & Insurance
The County Line has a cash bar and provides the bartenders, all you can drink pop, cups, straws, ice and more. See our bar packages for more information.
Couples are responsible to purchase a liquor license from AGLC along with Special Event Liability Insurance.
6. Music
Couples must choose from a County Line Approved DJ or alternatively, may opt to create their own playlist on a device such as a laptop, tablet or phone and tie into our sound system through the provided auxiliary cord. The venue is cognizant about sound levels at the facility and no outside sound equipment is permitted at the venue. The County Line has a high end sound system built into our venues, which includes 4 speakers, 1 corded microphone, and a projector and screen.
In addition, we also provide a portable speaker and microphone for your ceremony.
7. Decor
We welcome couples to customize the space. We do not permit confetti of any kind, floating lanterns, helium balloons or fireworks. Sparklers may be used outside the venues as long as no fire bans are in place. Natural rose petals may be used if cleaned up following the ceremony.
8. Parking
There are parking lots available at The County Line, all in close proximity to venues. Overnight vehicles are not permitted in the barn parking lot, they must be moved to the designated parking area.
9. Pets
The County Line is a pet friendly facility. For your pets' safety, we do recommend they remain on a leash and with a handler. The couple is responsible to clean-up after their pets and for any damage that may be caused by their pets. We are in the west country and so please be mindful that there are predators in the area and may really life an off leash pet.
10. Clean-up
The couple is responsible to gather up any personal items and decor before exiting the premises at the end of the night. These items may be put in the storage shed beside the big tent for pick-up in the morning or taken with guests that evening. The County Line will take care of the rest.
